CompTIA CASP+ Practice Test

How can a company ensure compliance with data retention requirements during an e-discovery request?

1. Keep data for longer than legally required

2. Regularly review data retention policies

3. Implement automated retention enforcement measures

4. Delete all emails older than one year

The correct answer is: Implement automated retention enforcement measures

Implementing automated retention enforcement measures is essential for ensuring compliance with data retention requirements during an e-discovery request. Automated systems can help maintain a consistent and compliant data retention policy across the organization. This approach minimizes the risk of human error, ensuring that data is retained or deleted according to set policies, thus reflecting the legal and regulatory requirements that govern the particular industry in which the company operates. By automating the process, organizations can systematically enforce policies that dictate how long different types of data should be retained and ensure that the data is appropriately managed throughout its lifecycle. This not only supports compliance during e-discovery processes, where timely and accurate data retrieval is critical, but also mitigates risks associated with retaining unnecessary data beyond required retention periods. Such measures often include automated workflows that archive, delete, or preserve data based on predefined criteria, making the management of data retention much more efficient and reliable. In contrast, other options might not adequately support compliance. Keeping data for longer than legally required can expose a company to unnecessary legal risks and data privacy violations, while regularly reviewing data retention policies, although beneficial, does not guarantee that policies are being actively enforced. Deleting all emails older than one year may lead to the loss of potentially relevant data during e-discovery,