CompTIA CASP+ Practice Test

What is a recommended security measure to address risks of disclosing intellectual property when outsourcing email services?

1. Encrypt all outbound emails

2. Enable data loss protection to minimize emailing PII

3. Limit access to company email accounts

4. Conduct background checks on the service provider

The correct answer is: Enable data loss protection to minimize emailing PII

Enabling data loss protection (DLP) is a recommended security measure to address the risks of disclosing intellectual property when outsourcing email services. DLP solutions help monitor, detect, and respond to data breaches or unauthorized data transfer. When dealing with sensitive information, such as intellectual property, DLP can effectively prevent users from sending sensitive content outside the organizational boundaries through email. DLP policies can be customized to regulate what data can be sent or received, particularly when it pertains to personally identifiable information (PII) or confidential business information. By implementing these measures, organizations can mitigate the risk of accidental or intentional disclosure of their intellectual property during email exchanges. While encrypting outbound emails enhances the security of the content being sent, it does not specifically prevent the occurrence of sending sensitive information that shouldn't be shared. Limiting access to company email accounts could help protect intellectual property, but it does not directly address the risks associated with outsourcing. Conducting background checks on the service provider is important for establishing trust, but it does not provide a technical solution to prevent data loss. In contrast, DLP is expressly designed to safeguard against information leakage, making it the most effective choice in this context.